Creating a mail merge involves combining a main document (like a letter) with a data source (like an Excel spreadsheet) to produce multiple personalized copies. Here's a step-by-step guide for a basic mail merge in Microsoft Word, suitable for class 9:
**Step 1: Open Microsoft Word**
- Open Microsoft Word on your computer.
**Step 2: Start a New Document**
- Click on "File" in the top-left corner.
- Select "New" and choose a blank document.
**Step 3: Go to the "Mailings" Tab**
- Click on the "Mailings" tab in the Word ribbon.
**Step 4: Select "Start Mail Merge"**
- Click on "Start Mail Merge" in the Mailings tab.
**Step 5: Choose "Letters"**
- Select "Letters" from the drop-down menu.
**Step 6: Select "Select Recipients"**
- Click on "Select Recipients" and choose "Use an Existing List."
- Browse and select your Excel spreadsheet or other data source.
**Step 7: Insert Merge Fields**
- Click on "Insert Merge Field" to add fields from your data source.
- Insert fields like <<First Name>>, <<Last Name>>, etc., where you want personalized information.
**Step 8: Preview the Document**
- Click on "Preview Results" to see how the merged document will look.
Answers & Comments
Explanation:
*Create a Word document. ...
*Choose what kind of merge you want to run. ...
*Select the recipients. ...
*Connect Excel spreadsheet and Word document. ...
*Refine the recipient list. ...
*Add Address Block and Greeting Line. ...
*Insert merge fields. ...
*Preview the results.
Verified answer
Explanation:
Creating a mail merge involves combining a main document (like a letter) with a data source (like an Excel spreadsheet) to produce multiple personalized copies. Here's a step-by-step guide for a basic mail merge in Microsoft Word, suitable for class 9:
**Step 1: Open Microsoft Word**
- Open Microsoft Word on your computer.
**Step 2: Start a New Document**
- Click on "File" in the top-left corner.
- Select "New" and choose a blank document.
**Step 3: Go to the "Mailings" Tab**
- Click on the "Mailings" tab in the Word ribbon.
**Step 4: Select "Start Mail Merge"**
- Click on "Start Mail Merge" in the Mailings tab.
**Step 5: Choose "Letters"**
- Select "Letters" from the drop-down menu.
**Step 6: Select "Select Recipients"**
- Click on "Select Recipients" and choose "Use an Existing List."
- Browse and select your Excel spreadsheet or other data source.
**Step 7: Insert Merge Fields**
- Click on "Insert Merge Field" to add fields from your data source.
- Insert fields like <<First Name>>, <<Last Name>>, etc., where you want personalized information.
**Step 8: Preview the Document**
- Click on "Preview Results" to see how the merged document will look.
**Step 9: Complete the Mail Merge**
- Click on "Finish & Merge."
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